Policy and Application

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Care-A-Lot Daycare Center


Care-A-Lot Daycare Center

Free and Full Access Policy

This center shall permit the parent of a child in care free and full access to his or her child without prior notice, while their child is receiving care, unless there is a court order limiting parental access. This free access must not disrupt instructional activities and classroom routines.

Policy for the release of children

This center shall release children only to those authorized on the child’s application. If there is an emergency situation where the parent must send someone not listed on the application to pick up their child, the parent must give the center written or verbal consent of who will be picking up. When that person arrives to pick up their child, they must have picture identification. The picture identification will be photo copied, dated, and signed.

Media and Television Policy

This center does not allow any media (TV, video, and DVD) viewing and computer use are not permitted for children age 2 years and under.

Medication Policy

This center requires that all medications shall be used only for the child for whom the medication is labeled. Medications shall not be given in excess of the recommended dose, and prescribed special medical procedures ordered for a specific child shall be written, signed, and dated by the physician or other legally authorized healthcare provider. The storage of medication at this center shall be kept in their original labeled containers and have children protective caps. The child’s first and last name shall be on al medications. Parents are responsible for logging in medications for the center to administer. All medications shall be stored in a separate locked container under proper conditions of sanitation, temperature, light, and moisture.

If an emergency medication is needed, such as EpiPen or inhaler, if should be stored in a First Aid Kit that is readily accessible in the event of an emergency.

Discontinued and expired medications shall not be used and shall be returned to the parent or disposed of in a safe manner.

Diaper ointments, Neosporin, and other common over-the-counter products are considered to be medicines and will be used and stored according to regulations.

Parents’ responsibility to obtain immunizations

It is the responsibility of the parent to supply the center with a copy of a valid immunization record within 10 business days of their child’s enrollment. It is the responsibility of the parent to maintain a valid immunization record on their child.

Policy Agreement

Parents and staff shall sign and date an agreement, maintained on file and updated annually that both parties have read and understood all policies relating to the operation of the facility.

Confidentiality of records

A child’s record, emergency information, photograph and other information about the child or family and information that may identify a child by name or address is confidential and may not be copied, posted on a web site or disclosed to unauthorized person, without written consent fro the child’s parents.

Supervision – movement about the center

Children shall be directly supervised at all times by qualified staff persons. Each classroom has a tracking sheet that is filled out each day as children move from their classroom to any other part of the facility such as playground, restroom, etc. Each teacher has a posted schedule of all activities and movement of the children in their classroom. The center has made available sheets with the enrolled children’s name and space for the parent to sign their children in and out of the center. It is the responsibility of the parent to see that their child is signed in and out. Each teacher maintains a roll call in their classroom for attendance purposes.

Each teacher who is responsible for a group of children while on a field trip must maintain a list of the children’s name, parent name, and emergency phone number. Roll call is to be called periodically and head counts are done continuously to make sure all children are present and accounted for.

Emergency Medical Plan

Under a medical emergency, director is notified immediately. Once the situation is accessed, if medical treatment is needed, the center will notify ambulance service via 911 to have child transported to Tuomey Regional Hospital. If there is no time to wait on the ambulance, the center will use transport the child through personal transportation in order to seek medical attention for the child. The family will then be notified of the situation. A copy of the emergency contact sheet will given the ambulance service or carried with staff that is escorting the child. A staff member will stay with the child until family has joined the child.

Emergency evacuation plan

Fire—evacuate out the rear doors and meet at the back fence; designated teachers/directors in each area will check hiding places, bathrooms, and classroom in general for any children that may be left behind; teachers will check roll calls to make sure all children are present.

Serve Weather—center will follow recommended instruction from our local weather service. During tornados, the staff and children will be taken to room without windows, instructed to sit with back against main structure walls, bring knees to chest and lower head and cover with arms.

Toxic Spill—parents will be notified immediately to pick up their child from center immediately or from sister childcare center which is Luv ‘N’ Care 48 Inglewood Drive, Sumter, SC 29151 phone: 803-775-1201.

Training—Staff will be trained to all evacuation plans upon hiring. Annual training will be given to all staff.

Transportation/Field Trips

Parents must sign permission for transportation/field trip which is kept on file. Parents must sign permission for each individual field trip. A check list is generated for each trip with the ability to account loading and unloading children at every location.

Illness of Staff and Children

Children—The center does not accept children that have commutable diseases. If the children are under doctors’ care, the center will abide by the guidelines outlined by their doctor as far as when the children can return to the center. These guidelines must be in written form from the doctor or hospital. If a child is sent home due to illness, the parent should not allow the child to return until well. The parent should not bring their child to the center if their child is exhibiting fever or any illness related symptoms. In the event of fever, the child should be at least 24 hours free of fever or illness related symptoms. Children shall be excluded when they exhibit the conditions listed in the South Carolina Department of Health and Environmental Control Policy, State law 1976, Code Section 44-1-110, 44-1-140 and 44-29-10.

The center does provide a sick area for children that are waiting to be picked up by their parents. This area is for only short period of time to wait on parents. The center does not have an isolation room that accepts mildly ill children.

Staff— No staff member who is known to be afflicted with any disease in communicable form, or who is known carrier of such a disease, or who is afflicted with boils, infected wounds, or sores or acute respiratory infection, shall work in any capacity in the center in which there is likelihood of such person transmitting disease or infection to other individuals. Any staff member, including the director, emergency person(s) and volunteer(s) who, upon examination or as a result of tests, shows a condition that could be detrimental to the children or staff, or which would prevent satisfactory performance of duties, shall not continue work at the center until the healthcare provider indicates that the condition no longer presents a threat to children or staff.

Staff shall be excluded when they exhibit the conditions listed in the South Carolina Department of Health and Environmental Control Policy, State law 1976, Code Section 44-1-110, 44-1-140 and 44-29-10.

Tuition Payment

All bills are due on each Friday, unless you have made other prior arrangements. If you do not pay on Friday, it can be paid on Monday without a late fee. The late fee is $5.00 per child per week. If you bill is not paid by the end of two consecutive weeks, your child will be dismissed from the center. Registration fees will be due each year on September 1. Every child is required to have new paperwork completed each August which at that time you can attach the registration fee to assure their spot in the center.

Provisional Hiring

In the event of emergency hire, our center runs a central registry check along with a Sled catch on new staff member until fingerprinting has been completed and approved by DSS to work at our center. A Sign will be place in plain view to make sure all parents are aware of the provisional employee is on the premises nor will this employee be left alone with any children until DSS approval has been received.

Discipline Policy

Praise and positive reinforcement are effective methods of behavior management of children. When children receive positive, nonviolent, and understanding interactions from adults and others, they develop good self-concepts, problem solving abilities, and self-discipline. Based on this belief, Care-A-Lot Daycare Center uses a positive approach to discipline and practices the following discipline and behavior management techniques.


* Communicate to children using positive statements.

* Communicate with children on their level.

* Talk with children in a calm quiet manner.

* Explain unacceptable behavior to children.

* Give attention to children for positive behavior.

* Praise and encourage the children.

* Reason with and set limits for the children.

* Apply rules consistently.

* Model appropriate behavior.

* Set up the classroom environment to prevent problems.

* Provide alternatives and redirect children to acceptable activity.

* Give children opportunities to make choices and solve problems.

* Help children talk out problems and think of solutions.

* Listen to children and respect the children’s needs, desires and feelings.

* Provide appropriate words to help solve conflicts.

* Use storybooks and discussion to work through common conflicts.


* Inflict corporal punishment in any manner upon a child. (Corporal punishment is defined as the use of physical force to the body as a discipline measure. Physical force to the body includes, but is not limited to, spanking, hitting, shaking, biting, pinching, pushing, pulling, or slapping.)

* Use any strategy that hurts, shames, or belittles a child.

* Use any strategy that threatens, intimidates, or forces a child.

* Use food as a form of reward or punishment.

* Use or withhold physical activity as a punishment.

* Shame or punish a child if a bathroom accident occurs.

* Embarrass any child in front of others.

* Compare children.

* Place children in a locked and/or dark room.

* Leave any child alone, unattended or without supervision.

* Allow discipline of a child by other children.

* Criticize, make fun of, or otherwise belittle a child’s parents, families, or ethnic groups.

Conferences will be scheduled with parents if particular disciplinary problems occur. If a child’s behavior consistently endangers the safety of the children around him/her, then the Director has the right, after meeting with the parents and documenting behavior problems and interventions, to terminate child care services for that particular child.

Note: If, at any point, there is an indication/suspicion that a child may have special needs, Care-A-Lot Daycare Center will inform the child’s family and make contact with Baby Net for assessment and assistance.

Nutrition Policy

Good nutrition is vital to children’s overall development and well-being. In an effort to provide the best possible nutrition environment for the children in our facility, Care-A-Lot Daycare Center has developed the following child care nutrition policies to encourage the development of good eating habits that will last a lifetime.

Child Care Nutrition

Care-A-Lot Daycare Center follows the child care nutrition guidelines recommended by the USDA CACFP (Child and Adult Care Food Program) for all the foods we serve. To provide a healthy and balanced diet that includes fruits, vegetables, and whole grains and limits foods and beverages that are high in sugar, and/or fat, our nutrition policy includes the following:

Fruits and Vegetables

* We serve fruit at least 2 times a day.

* We offer a vegetable other than white potatoes at least once a day.


* We serve whole grain foods at least once a day.


* We limit juice intake to once per day in a serving size specified for the child’s age group. When served, the juice is 100% fruit juice.

* We do not serve sugar sweetened beverages.

* We serve only skim or 1% milk to children age 2 years and older.

Fats and Sugars

* High fat meats, such as bologna, bacon, and sausage, are served no more than two times per week.

* Fried or pre-fried vegetables, including potatoes, are served no more than once per week.

* We limit sweet food items to no more than two times per week.

Role of Staff in Nutrition Education

* Staff provides opportunities for children to learn about nutrition 1 time per week or more.

* Staff acts as role models for healthy eating in front of the children.

Meal and snack times are planned so that no child will go more than four hours without being offered food. We provide a variety of nutritionally balanced, high quality foods each day so please do not send your child with outside food and drinks.

Weekly Menus Our weekly menus are carefully planned to follow child care nutrition guidelines at every meal. Each menu is designed to provide a wide variety of nutritious foods that are different in color, shape, size and texture. All of our child care menus include foods that are culturally diverse and seasonally appropriate. We also like to introduce new and different foods and include children’s favorite recipes in our menu planning. Menus are rotated every 8 weeks basis to provide the children with a balance of variety and familiarity. Menus are adapted to incorporate local and fresh in-season produce when available.

Nutrition and Punishment

Staff will never use food as a reward or as a punishment.


From birthday parties to holidays there are many opportunities for celebrations in our child care center. If you would like to recognize your child’s actual birthday, we request that you not send in treats or goody bags but instead send a birthday book. For holiday celebrations, a sign–up sheet with specific foods and beverages will be placed on the classroom door.

Professional Development

Annual nutrition training is required to ensure that all staff understands the important role nutrition plays in the overall well-being of children.

Policy Statement

We recognize the importance of physical activity for young children. Implementation of appropriate physical activity practices supports the health and development of children in care, as well as assisting in establishing positive lifestyle habits for the futures.

Physical Activity in Child Care

The purpose of this policy is to ensure that children in care are supported and encouraged to engage in active play, develop fundamental movement skills and to have limited screen time. Our center encourages all children to participate in a variety of daily physical activity opportunities that are appropriate for their age, that are fun and that offer variety. In order to promote physical activity and provide all children with numerous opportunities for physical activity throughout the day our center will:

Daily Outdoor Play

> Encourage a least restrictive, safe environment for infants and toddlers at all times

> Provide a designated safe outdoor area for infants (ages 0-12 months) for daily outdoor play.

> Provide toddlers (ages 1-2 years old) with at least 60-90 minutes of daily outdoor active play opportunities across 2 or 3 occasions.

> Provide preschoolers and school age children (ages 3-12 years old) with at least 90-120 minutes of daily outdoor active play opportunities across 2 or 3 separate occasions.

> Increase indoor active play time so the total amount of active play time remains the same, if weather limits outdoor time.

> Provide a variety of play materials (both indoors and outdoors) that promote physical activity.

` Role of Staff in Physical Activity

> Will encourage children to be physically active indoors and outdoors at appropriate times.

> Will provide 5-10 minutes of planned physical activities at least 2 times daily for children age 3 and older.

Screen Time Limitations

> Not permit screen time (e.g. television, movies, video games, and computers) for infants and children 2 years and younger

Physical Activity and Punishment

Staff members do not withhold opportunities for physical activity (e.g. not being permitted to play with the rest of the class or being kept from play time), except when a child’s behavior is dangerous to himself or others. Staff members never use physical activity or exercise as punishment, e.g., doing push-ups or running laps. Play time or other opportunities for physical activity are never withheld to enforce the completion of learning activities or academic work. Our center uses appropriate alternate strategies as consequences for negative or undesirable behaviors.

Appropriate Dress for Physical Activity

We have a Ready to Play Policy! Please bring your child ready to play and have fun each day. Your child will participate in both indoor play and outdoor play. Therefore, play clothes and shoes which can get dirty and allow for free and safe movement are most appropriate. We expect parents to provide children with appropriate clothing for safe and active outdoor play during all seasons. An extra set of clothes would be greatly appreciated. It is our expectation that children will go outside EVERYDAY! If you feel that your child is too sick to go outside then he/she is too sick to be at the center. We request that you keep him/her at home until they are well enough to go outside.

Professional Development

Annual training on promotion of children’s movement and physical activity is required for all staff.